Frequently Asked Questions

What is an employee’s responsibility with regard to the Policy Against Fraudulent or Other Dishonest Acts?

All employees have certain responsibilities directly related to the Policy Against Fraudulent or Other Dishonest Acts. These are:

• Employees are to observe the provisions of the Code of Ethics for Public Officers and Employees, Part III of Chapter 12, F. S.
• Employees, with a reasonable basis for believing that a fraudulent or other dishonest act has occurred, have a responsibility to report it to their supervisor, appropriate administrator, or the OIA.

What is an administrator’s responsibility with regard to the Policy Against Fraudulent or Other Dishonest Acts?

Administrators at all levels of management, especially unit managers, have certain responsibilities directly related to the Policy Against Fraudulent or Other Dishonest Acts. These are:

• To display a positive, appropriate attitude toward compliance with laws, rules and regulations Employees
• To establish and maintain proper internal controls to provide for the security and accountability of university resources
• To be aware of the risks and exposures inherent in their area of responsibility
• To be aware of the symptoms of fraudulent or other dishonest acts
• To respond to all allegations or indications of such acts

What is the OIA responsibility with regard to the Policy Against Fraudulent or Other Dishonest Acts?

The OIA has responsibilities in support of the policy. These are:

• To assist unit administrators in strengthening internal controls
• To serve as the official contact for reporting fraudulent or other dishonest acts
• To conduct investigations
• To contact university police for assistance with suspected criminal activity
• To communicate findings in written reports to the Board of Trustees, president or appropriate administrators.

What about maintaining a complainant’s confidentiality?

While in all investigations, OIA exercises utmost sensitivity to conduct the reviews as confidential as possible, many allegations simply cannot be investigated without revealing directly or indirectly information that may lead to the complainant. Reprisal against an individual for cooperating with the OIA is prohibited by Florida Statutes and by institutional policy.

How do I submit a complaint to OIA?

We encourage faculty, staff and students, to initially discuss their concerns with their supervisors. If the concerns are not adequately addressed or if you prefer an alternative method for reporting concerns then you should submit your complaint to the OIA through mail, phone or anonymously, if you wish, through our Complaint Hotline.

Complaints should be addressed to:

Roger Frank, CIA
Director, Investigations and Management Advisory Services
Telephone: (352) 392-1391
Email: rfrank@aa.ufl.edu